QuickTips for QuickBooks Users

1. Always back up your data to rotating sets of disks, compact disks (CDs) or zip drives. For extra security, keep one backup file off site.
   
2. Use Preferences (Edit/Preferences) to customize the set up of your company, activating features you need.
   
3. Keyboard shortcuts can save time. For example, using control keys Ctrl C then Ctrl V allows you to Copy and Paste.
   
4. ‘Memorize’ or save transactions you use frequently to save time.
   
5. When you create your company files using QuickBooks, do not use the Easy Step interview to enter your open invoices and bills. Instead, open each transaction individually.
   
6. A new QuickBooks user can create a ‘test’ company file. After creating various databases, you can export all the database lists into the new company file.
   
7. Make sure all payments received are fully applied to the corresponding invoices; otherwise, the income will not be recognized.
   
8. Check regularly to see that your balance sheet is in balance. If your system loses integrity, it would show up here.
   
   

Accounting is more than just “math.” It’s a management tool that can keep your business organized and make your life easier.